Gmail Export Instructions

Gmail Export Instructions

  1. Open Gmail Contacts. Select Google apps, then choose Contacts.

    Google Apps menu
  2. In the left panel, select More to display additional options.

    Google Contacts page
  3. Select Export.

    Google Contacts with more expanded
  4. To export an entire address book, select Contacts. Select the drop-down arrow to choose a Google Contacts group.

     
  5. Choose an export format:

    • The Outlook CSV format exports all data and converts names to the default character encoding.
    • The Google CSV format exports all data and uses Unicode to preserve international characters. Some email programs such as Outlook do not support Unicode.
    • The vCard format is an internet standard that is supported by many email programs and contact managers such as OS X Mail and Contacts.
    Export Google Contacts

  6. Select Export

  7. Download the file to your Desktop. The file may be named something like gmail-to-outlook.csv (for the Outlook CSV format), gmail.csv (for Google CSV) or contacts.vcf (for the vCard format).

After the address book downloads to your computer, import your contacts to another email account or restore the contacts to the original Gmail account.

Contacts Automatically Added by Gmail

Your list and file of contacts may be large because Gmail adds new contact entries to your address book when you reply to an email or forward it to a new address. These new automatic entries are found under Other Contacts in Gmail Contacts.

To prevent Gmail from adding new addresses to your Contacts automatically:
  1. Go to Gmail and select Settings.

  2. Select Settings.

    Gmail settings menu
  3. Go to the General tab.

  4. In the Create contacts for auto-complete section, select I'll add contacts myself.

    Disable automatic contact addition on Gmail
  5. Select Save Changes.


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