Outlook Export: 2013 & 2016, 2010, Office 365

Outlook Export: 2013 & 2016, 2010, Office 365

Outlook 2013 & Outlook 2016

  1. Open Outlook and click File.

    File Tab
     
  2. Click Open & Export > Import/Export.


     
  3. Select "Export to a file".
  4. Click Next.

    Export to a file Option and Next Button
     
  5. Select "Comma Separated Values".
  6. Click Next.

    Comma Separated Values Option and Next Button
     
  7. Select Contacts option under Personal Folders. 
  8. Click Next.

    Contacts Option and Next Button
     
  9. Click Browse and choose both a name and location for the exported file.
  10. Click Next.

    Browse Button and Next Button
     
  11. Click Finish.

    Finish Button

 

 

Outlook 2010

To export contacts from Outlook into a file:

  1. Open Outlook 2010 and click File Options.
  2. Click the Advanced tab and then click Export.
  3. Click the "Export to a File" option from the list and then click Next.
  4. Choose the "Comma Separated Values (Windows)" option from the list and then click Next.
  5. Choose the folder you’d like to export. To export all contacts click on the "Contacts" folder. Then click Next.
  6. Click Browse and then choose where this file should be saved on your computer. Enter a file name and then click OK.
  7. Click Next.
  8. Click Finish.

If your email addresses are stored in Groups or Distribution lists rather than stored as contacts, copying them from Outlook 2010 and pasting them into a spreadsheet is the best process to extract them.

  1. Open Outlook.
  2. Click Contacts on the left-hand menu.
  3. In the "Current View" window, click the List option.
  4. Select the contacts you want to copy. Use CTRL+click to select multiple contacts or CTRL+shift to select a range.
  5. Copy the selected contacts (CTRL+C).
  6. Paste the contacts into an Excel spreadsheet (CTRL+V).
  7. Save the file as XLS or CSV format.

 

Outlook 365

  1. Open Outlook 365 and click the Applications icon.
  2. Click People.

    Applications Icon and People Option
     
  3. Click Manage > Export contacts.

    Manage Drop-down Menu and Export contacts Option
     
  4. Select "All contacts" or select a folder of specific contacts.
  5. Click Export.

    Contacts from this folder Drop-down Menu and Export Button
     

      6.  Depending on your browser you'll be asked to either Open or Save the file.


Additional support:  Export contacts from Outlook


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